Month End Closing
1. The month end closing process should only be done after all input for the month has been completed. The Balance Sheet and Income Statement must be run and be in-balance. Also, a complete backup* of the data file must be done.
*It is a good idea to do a backup before running this process, as this backup will be used for restoring the data in the event something goes wrong during the closing process.
2. The system date has to be the last day of the month to be closed. If it is not, change it through the Control Panel icon from the Windows Main Menu.
3. Once back in AgencyToday, go to the
Accounting menu and select General Ledger.4. Now at the top of the screen, an additional menu option appears called
G/L Reports. Click on this option.5. Next, click on the option "Month End GL Closing. The system will prompt you with a message verifying that you are ready to close and you have to run the backup. Click "Yes" to continue.
6. AgencyToday will now display the print options screen. Select your desired printing option so your month end closing reports will print.
7. The system will calculate the Balance Sheet and Income Statements for the month and print them out. The system will prompt with a final message verifying that the reports printed correctly and next that the process is complete.
8. Upon completion of the month end process, AgencyToday will display all of the input for the month in the appropriate columns.