Direct Bill Invoicing
Accessing:
1. From the
Accounting menu, select Direct Bill Invoicing.2. From the Direct Bill Invoicing sub-menu, select
DB Invoicing.3. AgencyToday will now display the Direct Bill Invoicing screen.
To Add an Invoice:
There are two ways to bring up the policies that you need to invoice.
1.
Find by Co. - This is normally done when you are working off the direct bill statement from the company. When you select this option, a list of the insurance companies will appear. Click on the one you need and a list of all policies for that company will be compiled and displayed. Click on the policy you need to invoice.2.
Find by Client - This is a way to invoice just one particular client. When you select this option, a Client Names screen will appear. Type in the name of the client you need and click on Go Find. When your client appears, click once on the name and a list of the policies will appear for that client. Click on the policy you need to invoice.3. Once the policy has been selected in one of the two methods described above, the policy number, producer code, insured name, default description, company codes and plan codes will automatically be filled in on the invoicing section at the bottom of the screen.
4. TAB through the fields and edit as necessary.
5. In the "Charge" field, enter the amount of this transaction. (Use a "-" for credit transactions. TAB and the system will complete the "Due Agency" field.
6. Tab to the "Prod %" field and enter the percentage the producer will receive. TAB and the "Due Prod" field will be completed. (If applicable, complete producer #2 information.)
7. When all fields have been entered, click on the
Trans box. A window will display for you to click on what you are invoicing this policy for such as Renewal, Endorsement, etc.8. SAVE.
To Edit Invoices:
1. High-light the invoice that you need to edit.
2. Click on the EDIT button. You will now be in edit mode and can edit where necessary. Once the editing is complete, click on the SAVE button to save the record.
3. To Delete Invoices, high-light the invoice to be deleted, then click on the DELETE button. The system will prompt with a message verifying a deletion is desired. If so, click OK. If not, click No. If OK is selected, the system will delete the invoice.
Important Notes:
The user has the option with Direct Bill Invoicing to either have it hit the financials or not. If the invoicing is to hit the financials, the result is that the producer commission payable and expense records will show against the 2006 and 5005 accounts respectively. There are no other accounts that are hit with the invoicing.
If the user opts to not have the invoicing hit the financials, the system still saves the record and records commission earned by the producer in the Producer Compensation section, however, it will not have any effect on the financials. It is up to the discretion of the user on how they wish to proceed.