Journal Entries
Inputting a Debit/Credit:
1. Select the
Accounting pull-down menu.2. A pop-down menu will appear. Select "Journal Entries." AgencyToday will display the
Journal Entries screen.3. Click on the
ADD button.4. The cursor will be flashing in the
Acct. # field in the DEBITS area of the screen. Type in the first account number. TAB. AgencyToday automatically displays the name on that account.5. TAB over to the
amount field and type in the dollar amount. TAB. AgencyToday automatically drops the last line of information into the box below.6. The cursor will return to the Acct. # field for multiple entries.
7. To input in the
CREDITS area of the screen, click into the Acct. # field on the lower part of the screen.8. After all entries are complete, click on the SAVE button.
Debits / Account / GL# / Credit Explanation:
1. The Acct# inputted in the CREDITS section will increase or decrease based on the GL#.
(See reference chart located on lower left side of the screen)
2. The Acct# inputted in the DEBITS section will also increase or decrease based on the GL#. Example: When Acct# 1010 is inputted in the CREDITS section, AgencyToday will decrease the amount in the Assets (operating) account. When Acct# 6510 is inputted in the DEBITS section, AgencyToday will increase the amount in the specified Expense account.
Client # field:
1. Click on the ADD button.
2. Click on the "Client #" check box.
3. Enter the "Client #" and TAB.
4. AgencyToday automatically displays the client's name next to the client number.
5. Complete the input of the Journal Entry as defined.
Inv (Invoice) # field:
1. Click on the ADD button. "X" the "Inv #" check box.
2. Enter the "Inv #." TAB. AgencyToday automatically displays the client's name next to the invoice number.
3. Complete the input of the Journal Entry as defined.
Note: There is a CHART button below the ADD button that accesses the Chart of Accounts for convenient referencing.