Operating Payables
Inputting/Posting an Operating Payable:
1. Select the
Accounting pull-down menu.2. Click on
Operating Payables.3. The Operating Accounts Payable screen will appear.
4. Click on the
POST button. AgencyToday displays the Operating Acct.# 1010, reflecting the payable is being drawn from the Operating Checking Account.5. AgencyToday defaults the "Entry Date" field displaying the current date.
6. If your check entry is not in real-time (current date) it is OK to type in a previous date.
7. TAB over to the Vendor #. If you know the Vendor # type it in. If not, type in Z and TAB and AgencyToday will display the Vendor List window. Click on the correct vendor and it will highlight and insert that vendor in the "Operating Accounts Payable" screen. (Note: If the vendor was entered correctly, the Name, Address, GL#, Acct. name, Ref.#, Date due and Amount will automatically fill in for you.)
8. If the payable is to someone that has not been entered as a vendor, you have the ability to TAB directly to the "Pay To The Order" field and type in your information.
9. After the
"Amount" field is complete, TAB once more and AgencyToday automatically drops the last line of information into the box below.10. Click on the SAVE button.
NOTE: You can post all payables (bills) that come into your agency, as they are delivered, even if you do not need to pay the payable at that time. This enables you to utilize the "Open Payables" report to project the agency's expenses and then go back and "Pay" the item, when you are ready.
Paying an Operating Payable:
To
PAY the entered payable after posting, click on the PAY button and AgencyToday will display the "Check #" on the top right side of the screen. (NOTE: The check number that will display is determined by what is entered in the Accounting Configuration screen. See Accounting Set-Up Instructions.) Click on the SAVE button once more to complete the transaction.Printing Two or More Operating Payables:
1. From the A/P Reports pull down menu (Note: This menu is only accessible when you are in either Trust or Operating Payables), select the Cash Disbursements Details report and print.
2. From the "Operating Accounts Payable" screen, click on FIND. Type in the Check number and click the OK button or use the ENTER key on the keyboard.
3. Click on the PRINT button.
4. The "Check Printing Options" window will appear.
5. Select the "Continuous Checks" radio button.
6. Type in the check range.
7. Click on the OK button to activate the printing of the checks.
Searching for an Operating Payable:
First Search Method:
1. Click on the SEARCH button.
2. AgencyToday displays a window providing four ways to search for the payable.
3. Select the option by clicking on the radio button next to it.
4. Click into the "Enter Payables Name" field to type in the information based on the search selection.
5. Click on the OK button and AgencyToday will display another window providing the requested information.
6. Click on the payable of choice to redisplay the entire Operating Payable screen.
Second Search Method:
1. Click on the FIND button from the right column of buttons.
2. AgencyToday will display a window providing eight various ways to locate the payable.
3. Enter the information and click on the OK button.
Note: On this window there is also a LAST button. Click on this button to return to the last payable entered.Void Button:
Find the operating payable first. Once displayed, click on the VOID button. AgencyToday reverses the entry record.