Trust Payables
Posting a Trust Payable:
1. Select the
Accounting menu.2. Click on
Trust Payables.3. The "Trust Accounts Payable" screen will appear.
4. Click on the
POST button.5. The "Trust Acct. #" is displayed automatically. AgencyToday displays the Trust Acct.# 1015, reflecting the payable is being drawn from the Trust Checking Account.
6. AgencyToday defaults/highlights the Entry Date field displaying the current date.
7. If your check entry is not in real-time (current date), it is OK to type in a previous date.
8. If you are writing a check to an insurance company, TAB into the Company Code box and type a Z and then TAB on your keyboard and a list of the companies will appear. Click on the company you are writing the check to and the name and address will automatically be filled in for you. (This information is drawn from the Company Information screen.) The GL# and Account name will also be completed for you.
9. You also have the ability to TAB directly through to the "Pay to the Order" field and type in the name of the company or person you are issuing the check to.
10. TAB through the "Address" fields.
11. TAB to the "GL #" field and type in the correct GL# and TAB. AgencyToday will automatically display the Account Name.
12. If you want to reference an insured’s ledger card, type in the client or invoice number in the reference field and check the appropriate check box directly below the reference field.
13. TAB or click into the "Amount" field and type in the amount. TAB.
14. AgencyToday automatically drops the last line of information into the box below.
15.
To pay multiple agency commissions on one check repeat Steps 12 and 13.16. SAVE.
Paying a Trust Payable:
1. To
PAY the entered payable after posting, click on the PAY button and AgencyToday will display the "Check #" on the top right side of the screen.2. Click on the SAVE button once more to complete the transaction.
List Button:
This feature is used to build an Accounts Payable list that can be viewed as a group or proceed directly to a specified receivable by clicking on it. The list can be printed as a group or by using your control key on the keyboard and selecting the desired receivables. The Accounts Payable list also includes various sorting selections.
Void Button:
Find the Trust payable first. Once displayed, click on the VOID button. AgencyToday reverses the entry record.