Ledger Card

Ledger Card

Accessing:

1. From Client Services screen after locating the insured, click on the LEDGER button located two-thirds down on the screen.

2. From the Functions pull-down menu, select Ledger Card.

Reading the Ledger Card:

Cov. Date: This field displays the coverage date of the policy.

Inv. Date: This field displays the Date of Invoice(s) or Date payment(s) were received.

Co.: This field displays Insurance Company Code.

P: This field displays the Policy Type as indicated below:

V = Vehicle
M = Misc. Policy
P = Property

B = Boat
C = Commercial
L = Life

Policy Type: This field displays the type of entry as indicated below:

AB = Agency Bill

DB = Direct Bill

PM = Payment

User: This field displays the person's initial that is linked to the transaction.

Description: This field describes the type of charge or payment.

Policy: This field displays the policy number.

Inv#: This field displays the invoice number.

Stat: This field displays the status of account as indicated below:

O = Open

C = Closed

P = Payment received

I = Installment payment

T = Trust payment

Charge: This field displays the amount billed. (Notice the charges total at the bottom of the column.)

Payment: This field displays the amount received. (Notice the payments total at the bottom of the column.)

Balance Due: This field shows the balance due for a selected invoice. At the bottom of the screen, the totals for the charge and payment columns are displayed.

Ledger Card Sort:

There are 5 ways to view the Ledger Card once displayed, utilizing the radio buttons:

Sort By:

Invoice#: This is the default. The list is displayed in descending order.

Date: This option re-displays the list by invoice date in descending order.

Type: This option re-displays the list by entry type.

View by:

Acct.: Displays all money transactions for all policies of the insured.

Policy: Displays all money transactions for only one policy of the insured. The policy will be the selected (highlighted) policy from the "Client Services" screen or the policy screen displayed when selecting "Ledger".)

Printing: (Statements can be printed from the Ledger Card)

1. Click on the PRINT button at the bottom of the Ledger Card.

2. A window will appear displaying the printing options. If you click on Statement, you will have the option to select a specific date range or print only items with a 60-day balance forward, etc.

Viewing Previously Inputted Invoices:

1. After finding the client and policy, select LEDGER.

2. AgencyToday will display a window with all the ledger items applied to the client and policy.

3. Click once on the desired invoice item and AgencyToday will display the agency invoicing screen with the previously inputted invoice information.

Deleting Previously Inputted Invoices:

AgencyToday does not allow an invoice to be edited. Instead, we allow the invoice to be deleted and a corrected invoice to be inputted.

1. Follow steps 1 - 3 in "Viewing Previously Inputted Invoices."

2. Select the DEL button. AgencyToday will display the message box, "Are you sure you want to delete invoice #5445? No or Yes."

3. Click on the YES button.

4. AgencyToday automatically reverses the entire invoice.

5. Close the invoice window, the ledger card window and return to Client Services. Your client name and policy will still be highlighted.

6. Click on the INVOICE button and proceed to input the corrected invoice.