Accounting Menu Definitions
General Ledger: This feature is used to find, edit, add and delete Chart of Accounts. The screen also displays the MTD and YTD Totals for the Current year and Prior year. Your agency can input monthly Budget projections and input the Actual monthly expenses and view them for the current year. A variety of G/L (General Ledger) reports are accessible from this screen.
Vendors: This feature is used to find, edit, add and delete all Vendor information. Vendor reports and lists are accessible from this screen. MTD and YTD information are displayed for each vendor.
Trust Payables: This feature is used to post, pay, print*, find and void Trust Accounts Payable. A Payables Search List button is also available to locate a payable(s) by name, vendor number, company code and general ledger number. A variety of A/P (Accounts Payable) reports are accessible from this screen. *AgencyToday can print a single check or continuous checks.
Operating Payable: This feature is used to post, pay, print*, find and void Operating Accounts Payable. A Payables "Search" List button/window is also available to locate a payable(s) by name, vendor number, company code and general ledger number. A variety of A/P (Accounts Payable) reports are accessible from this screen. *AgencyToday can print a single check or continuous checks.
Cash Receipts: This feature is used to post, find and void any Account Receivable. A "Clients" button/window is also available to locate a client's name, client number and their ledger card information. A variety of A/R (accounts receivable) reports are accessible from this screen.
Journal Entries: This feature is used to credit and debit your account balances. A "Chart" button/window is available to view your agency's Chart of Accounts from this screen.
Invoice Lookup: This feature is used to find, list, print and delete any existing invoices.
Direct Bill Invoicing: This feature is used to invoice direct bill policies and reconcile direct bill policy premiums. AgencyToday automatically keeps track of direct bill policy premiums when the renewals are inputted from the Daily Mail Processing screen only.
Installment Invoices: This feature allows you to run installment invoices for a particular month.
Bank Reconciliation: This feature allows you to reconcile your Trust or Operating accounts.
Accounts Current: This feature is used to pay your insurance companies from the agency bill invoices, inputted in AgencyToday.
Producer/Broker Compensation: This feature is used to reconcile producer(s) agency and direct bill commissions.
Insurance Carrier/Setup Information: This feature is used to find, edit, add and delete Insurance Company/Plan information that AgencyToday draws upon throughout various functions of the program.
Producer/Brokers Information: This feature is used to find, edit, add and delete Producers names and all related insurance company and commission percentages applicable to the producer.
Employee Information: This feature is OPTIONAL and is used to input and display employee profiles, exemptions, payroll deductions, printing W-2's and 1099's.
Accounting Reports: This selection displays a second pop down menu with various accounting reports available.
Management Reports: This selection displays a second pop down menu with various reports available such as Producer Production Reports and New Business Production Reports.
Accounting Lists: This selection displays a second pop down menu with various accounting lists available such as Cash Receipts, Trust and Operating Payables.